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NORTH RENFREW DISTRICT WOMEN'S INSTITUTE "We are authorized to loan the materials per Appendix A, Inventory described herein to Whitewater Historical Society. Both ownership and copyright remain with the Federated Women's institutes of Ontario (FWIO). However, this material may be made available far research or reproduction on an unrestricted basis, subject only to those restrictions sptecMed below. L Any reproduction must state that the material is from the North Renfrew District Women's Institutes Tweedsmuir Community History Collection. 2. This material is only available for research within the Archival Storage room: it is not to be checked out. 3. Written permission is needed from the North Renfrew District Women's Institutes if the material, in whole or in part, is to be reproduced (other than for research purposes), stared in a retrieval system, or transmitted in any form or by any means. Depending on the situation, the District may need to consult with the Provincial Office before making a decision. 4, Due to privacy legislation, biographies and autobiographies must remain closed to the public until 20 years after the death ofthe individual. As well, birth and marriage dates of living people an; an: '72": From mascara clippings, membership lists less than 50 years old, and other privacy concerns must not be shown to the public. 5. North Renfrew District Women's Institutes may borrow the material, in whole or in part, for _ special occasions. They may have access at all times. 6. It the Whitewater Historical Society decides it no longer wants the material, the material is to be returned to the Women's Institute organization. If the District has disbanded, then the material should be returned to the FWIO." _ 7. In the event of better Archival Storage becoming available it is the North Renfrew District Women's Institute who gives permission for its transfer. 8. In the event that the District decides to digitalize the material, the if? illavdatul Him” i: oi Archival Storage mom, will receive an electronic copy of the digiiiseil material when the original material is returned [0 them. 9. This Agreement to be pasted in the front of each North Renfrew District Women's Institute archival item and on the storage container(s). Signed on the Ae.... day WM 20!.7by Marian Warren . Christine Reaburn Acting on- behalf of the North Renfrew District Women's Institute. And On behalf of the Whitewater Historical Society